ARL: Room & Equipment Reservations

Department Room and Equipment Reservations

First-time users:

1.   Go to the Department web page: http://psych.wisc.edu

2.   Click on "Internal"

3.   Go to "WHO: Facilities and Operations"

4.   Click on "Room Reservations (meetings)"

5.   Create an account using the “Click here to register” link

6.   Fill in the appropriate blanks

7.   DO NOT change the Time zone

8.   Click the “Register” button

Registered users:

1.   Follow steps 1-4 as above, and sign in using your email address and password

2.   You will be taken to the main schedule page, where you can view room and equipment availability.

3.   In the “Quick Links” tab, click the “Bookings” link.

4.   You will now see a list of all seminar rooms and pieces of equipment scheduled for the current week.
    a.   Note: you will not be able to reserve rooms until you are registered and the
           program administrator has approved your access to room reservations. (see            note above)

5.   You can scroll through the calendar months at the top of the screen to find the date(s) you wish to reserve your room for, or if you are looking to reserve a room/piece of equipment for the current week, find the date, equipment/room and time slot you need.

6.   Once you find the time slot you want, double-click the time slot you want your reservation to begin.
    a.   You will be taken to a box to fill in details about your reservation. The
           reservation End time will default for 1/4 hour, but you can change this by
           clicking on the arrow in the “End” box.
    b.   Highlight and click http://psych.wisc.edu on the desired end time.

7.   In the "Summary" section, enter the purpose for your room/equipment reservation and any other details that may be relevant to your room request. Important: This section must be completed to get approval for your reservation.

8.   Click the "Save" link to send the reservation to the administrator

9.   You will receive an email notice indicating that you have requested a reservation; however your room/piece of equipment is not confirmed until you receive a second notice confirming that the reservation has been approved by the administrator.
    a.   Note: Reservations should be requested at least 24 hours in advance. If you
           need to reserve a room or piece of equipment on shorter notice, please email            Vicky Lenzlinger to let her know you need your reservation confirmed sooner.
           If you do not receive a confirmation, the room/piece of equipment has not yet
           been approved and is not reserved.
    b.   Occasionally, there may be unexpected conflicts. When this happens, you will
           be contacted to reschedule your room reservation.

10.   If you have any questions, contact Vicky Lenzlinger: vlenzlinger@psych.wisc.edu